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Terms of reference
Recruitment of an “Administrative and Financial Assistant”.
Project: Support to the ECOWAS Commission for the implementation of the action plans of the “ECOWAS Regional Strategy for the prevention of and response to sexual and gender-based violence and the elimination of all forms of violence against women”.
prevention and response to sexual and gender-based violence, and the elimination of all forms of violence against women and girls
girls” and the ”ECOWAS Policy on the Prevention of and Response to Sexual Harassment in the Workplace and in Educational
(Benin, Burkina, Cabo Verde, Côte d’Ivoire, Gambia, Ghana,
Guinea, Guinea-Bissau, Liberia, Niger, Nigeria, Sierra Leone, Senegal, Togo)
Project sponsor: FONDATION FORD
Project executor: ECOWAS Centre for Gender Development (CCDG)
Job title: Administrative and Financial Assistant
Type of contract: Individual service contract
Place of employment: Dakar, Senegal
Duration of assignment: 01 year (renewable depending on performance and availability of
availability of funds up to a maximum of 03 years)
1. PROJECT BACKGROUND
ECOWAS was created on May 28, 1975 by the Treaty of Lagos, which was subsequently revised in 1991
and published in 1993. ECOWAS is a regional group of 15 members whose mandate is to
promote economic integration in all areas of activity of its constituent countries. The
ECOWAS member countries are Benin, Burkina Faso, Cape Verde, Côte d’Ivoire
d’Ivoire, Gambia, Ghana, Guinea, Guinea-Bissau, Liberia, Mali, Niger, Nigeria,
Sierra Leone, Senegal and Togo.
ECOWAS is led by the ECOWAS Authority of Heads of State and Government, and administered by its Commission based in Abuja.
administered by its Commission based in Abuja in the Federal Republic of Nigeria. ECOWAS
is a major political player in the West African region, providing support to member
member states.
The ECOWAS Centre for Gender Development (CCDG) is a specialized agency of the
agency of the ECOWAS Commission, based in Dakar and reporting to the ECOWAS
Human Development and Social Affairs of the ECOWAS Commission.
The CCDG was created in 2003 as a Specialized Agency of the ECOWAS Commission,
responsible for initiating and facilitating capacity building through evidence-based research
training and skills transfer, program development and management for women and men from
programs for women and men in the public and private sectors to address gender equality
gender equality and women’s empowerment in ECOWAS integration programs.
integration programs.
The CCDG’s mission is to transform West Africa into a just and safe community
in which men and women have equal opportunities to participate, decide,
control and benefit from all development initiatives. Its mandate is to
work with member states to ensure the effective implementation of the ECOWAS gender policy”.
gender policy”. To this end, it conducts research, initiates and facilitates capacity building
through knowledge-based training and skills transfer, as well as through the development
management and coordination of programs for women and men in the public and private
public and private sectors to promote the integration of a gender perspective in all
in all regional integration policies, strategies and programs.
The CCDG applied for and received a grant from the Ford Foundation to implement the
action plans of the ECOWAS Policies for the Prevention and Response to Gender-Based Violence
and Sexual Harassment.
The project will be carried out over a three-year period (2022-2024), and will be implemented in the
ECOWAS member states. It will target the Ministries of Gender, Health, Education
and Interior, civil society organizations, research centers, community and religious leaders
and religious leaders, as well as technical and financial partners.
partners.
2. PROJECT STRUCTURE
The project is structured into three components, as described below.
– Mapping of gender inequalities in national laws in order to identify the necessary
necessary corrective actions and remedies;
– Setting up training tools and standards to help harmonize procedures and laws
procedures and laws in ECOWAS member states;
– The organization of annual multi-stakeholder and multi-sector meetings to
develop synergy and coordinated, high-impact actions at regional level
ECOWAS member states;
– The production of an annual compendium of ECOWAS efforts to combat
fight against gender-based violence and sexual harassment in West Africa.
Africa.
3. PROFILE OF THE RESOURCE PERSON
In order to implement the project, the CCDG is recruiting a resource person with
solid experience in the administrative and financial management of regional projects.
3.1. Tasks of the Project Assistant
Under the supervision of CCDG’s Gender and Civil Society Program Manager, the Project Assistant will be responsible for
Administrative and Financial Assistant will be responsible for :
– Keeping the project accounts;
– Keeping the project’s correspondence register;
– Drafting of project correspondence;
– preparation of relevant documentation for meetings, workshops and information
meetings, workshops and information sessions;
– Maintain contact with resource persons/consultants working on the project
project;
– Produce document summaries according to instructions received;
– Prepare meeting reports and circulate agendas and memos to resource persons
resource persons/consultants and other stakeholders, as per instructions
instructions;
– Prepare and monitor all project financial documents.
– Prepare project narrative and financial reports;
– Coordinate the logistics of project meetings;
– Monitor the payment of project staff and consultants; – And any other activities
any other activities requiring his assistance.
Duties and responsibilities:
– Facilitate meetings and prepare session reports;
– Participate in the preparation of administrative, financial and progress
progress reports;
– Collect, record and store information on project activities;
– Send official correspondence relating to project activities;
– Carry out any other mission deemed necessary at the request of the
Project Coordinator.
Qualifications and experience:
– At least a Bachelor’s degree in Social Sciences, Law or related field;
– At least five years’ experience in administrative and financial functions
financial functions;
– Possession of a higher diploma would reduce the required experience to three (3)
years.
Skills and competencies:
– The ideal candidate will demonstrate good planning skills, analytical
analytical skills, good communication and interpersonal skills
interpersonal and report writing skills;
– Must demonstrate the ability and aptitude to maintain good working relationships
with a diverse group of professionals;
– Must demonstrate a proven working knowledge of computer applications,
including Word, Excel, PowerPoint, etc..
Language requirements:
Must speak one of the official ECOWAS languages: English, French or Portuguese.
Extensive proficiency in a second language will be an advantage, and knowledge of a third
knowledge of a third language will be an additional asset.
Applications should be sent to procurement@gaiaba.org.
4. TENDER DOCUMENTS:
The application must include:
– A letter of expression of interest, including the period of availability;
– A recent curriculum vitae detailing professional experience and similar
assignments;
– Three professional references (surname and first names, current position, position at the time of
with the Consultant, e-mail and telephone numbers)
– Certified copy of highest diploma/qualification;
– Copy of work or service certificates mentioned in the curriculum vitae.
5. GOOD KNOWLEDGE OF ECOWAS PROCEDURES
– Ensure respect for hierarchy;
– Be able to rely on the Code of Ethics to manage oneself, others, information and resources.
others, information and resources;
– Understand diverse cultural perspectives, particularly those of West Africans, and be
be sensitive to differences between groups;
– Be able to avoid conflicts of interest and demonstrate tolerance and empathy;
– Respect ECOWAS rules and procedures regarding assigned responsibilities and
and be able to explain them clearly to other stakeholders;
– Ability to convey information clearly, concisely, succinctly and in an
both written and oral;
– Knowledge of IPSAS (International Public Sector Accounting Standards);
– A good knowledge of a second ECOWAS working language (written and oral) is required.
language is required.
6. TERMS OF EMPLOYMENT
– The resource person will be based in Dakar, Senegal, at the CCDG offices.
– The assignment is for a period of one (1) year, with the possibility of renewal depending on the availability of funds and performance, following a satisfactory evaluation.
availability of funds and performance, following a satisfactory evaluation.
– The position is full-time.
– The resource person is required to refrain from involvement in any situation that
could place him/her in a conflict of interest with respect to the mission.
7. REMUNERATION
Remuneration is payable monthly. Monthly remuneration does not include the cost of travel
project-related travel, coordination/organization of project-related activities and events
events, stakeholder dialogues, consultations and workshops.
workshops. These costs will be borne by the Project or CCDG, as the case may be.
8. SUBMISSION OF APPLICATIONS
Applications must be received no later than August 25, 2023 at 12:00 p.m. GMT, Dakar time, by hand or by fax.
by hand or by e-mail to the following address
GIABA
Physical address:
Avenue Cheikh Anta Diop x Canal IV,
Complexe Sicap Point E – Immeuble A, 1er Etage – Dakar
E-mail: procurement@giaba.org
In subject : “ Candidature au Poste d’Assistant(e) Administratif(ve) et Fiancier(ère) de Projet du
CCDG”.
9. Selection method
The consultant will be selected according to the selection method based on qualifications as
as defined in the ECOWAS Procurement Code. An interview session will be organized
on the basis of a shortlist of selected candidates.